Program settings

The program offers various configuration options accessible from the Settings menu:

• Set program font
• Set style
• Set visible columns and set "Name" order
• Preferences
  • General
  • Reminders
  • Backup
  • Editor options
  • Print mail envelopes and address labels
  • Phone auto-formatting
  • Sync with Google Contacts

Set program font

To adjust the program’s font size and type, go to Settings > Set Font... You can choose from the available system fonts. Additionally, you can use the Font drop-down list in the top-right corner of the program.

Set style

You can customize the program's appearance by selecting a color theme from the Style drop-down list in the top-right corner.

Set visible columns and set "Name" order

To customize the columns displayed in the table and specify the order of names, go to Settings > Set Columns.. option allows you to select which columns to display in the table, and also specify Name order to display in the Name column.

The following options are available (choose from Display Name as: dropdown list):

• First Last
• First Nickname Last
• Last First
• Last, First
• Nickname or (First Last)

Click Reset to default to display only the three most common columns: Name, Phone No, and Mobile.

Alternatively, you can right-click the column title row to hide columns or open the Set Columns menu:

Preferences

The Preferences screen includes several configuration pages:

General

• Auto-start program: Launch the program automatically when Windows starts

• Close button behavior:

  • Exit the program - Closes the application completely (reminders will not be monitored)
  • Keep program active, just minimize the window - Keeps the program running in the background for reminder monitoring
  • Keep program active, but hide into system tray - Minimizes the program to an icon in the system tray (bottom-right corner). To reopen, double-click the icon or right-click and select Open E-Z Contact Book
• Check for updates: Set how often the program checks for updates. You can also click Check now to check manually

Reminders

Configure how reminders appear:

• Alert interval: Set how often popup alerts appear (default: 10 minutes)
• Alert window color and position: Choose the window color and display location
• Alert duration: Set how long alerts remain on screen (default: 6 seconds)

To test alert window, click Show Popup Alert.

Individual reminders can be dismissed by clicking on the alert window.

Backup

Configure automatic database backups:

• Enable auto-backup (default: ON)
• Backup frequency: Daily, weekly, or monthly
• Backup location: Choose where to store backups
• Max backup files: Set the maximum number of stored backup files (older files are automatically deleted)

Editor options

• View-only mode: Prevents contact editing (useful for organizations with restricted access)
• Auto-capitalize data entry: Automatically capitalizes entries for various fields
• Default location settings: Pre-fill new contacts with a default State/Province/County and Country

For example, if Leading UPPERCASE in First and Last Name is enabled, entering sarah o'connor will automatically format it as Sarah O'Connor.

Print mail envelopes and address labels

See Print mail envelopes and address labels for detailed instructions.

Phone auto-formatting

For details, see Auto-formatting phone numbers

Customize phone number formatting:

• Local phone format
• Long-distance number format

Sync with Google Contacts

Set synchronization preferences:

• Sync mode: Choose Manual, Semi-auto or Auto mode.
  • Auto mode keeps contacts updated across multiple devices with minimal delay
• iPhone/iPad support: Enable this for iOS devices and mobile phones that do not support multiple contact groups
• Auto-delete empty groups: Remove empty groups from both the local database and Google Contacts